FAQs & troubleshooting

Printing a Document Secured by a PIN (Secure Print)

Content Id: 8203881900

Solution

Sending a Secured Document from a Computer to the Machine
Printing Out Secured Documents
Changing the Valid Time Period for Secured Documents

By setting a PIN to a document when printing from a computer, the document is held in the memory of the machine, and is not printed until the correct PIN is entered on the operation panel of the machine. This function is called "Secure Print," and the document that is protected by a PIN is called a "secured document." Using Secure Print keeps printouts of confidential documents from being left unattended.

Sending a Secured Document from a Computer to the Machine

1. Open a document in an application and display the print dialog box.

2. Select the printer driver for this machine, and click [Preferences] or [Properties].

3. Select [Secured Print] in [Output Method].

The [Information] pop-up screen is displayed. Check the message, and click [Yes] or [No].

4. Specify the print settings as necessary, and click [OK].

Switch the tab according to the settings.

5. Click [Print] or [OK].

After the secured document is sent to the machine, it is held in the memory of the machine waiting to be printed.

Printing Out Secured Documents

Prints secured documents sent to the machine. After a valid time period has elapsed, the secured document will be deleted from the memory of the machine and can no longer be printed.

Caution

If secured documents are left unprinted, they occupy the memory and may prevent the machine from printing even ordinary (not secured) documents. Make sure that you print your secured documents as soon as you can.

You can check how much memory is being used for secured documents.

⋖Status Monitor⋗ ⋖Device Information⋗ ⋖Secure Print Memory Usage⋗

1. Select ⋖Secure Print⋗ in the Home screen.

Caution

You cannot proceed to the next step if the ⋖Remote Scanner⋗ screen shown below is displayed. In this case, select

to close the screen, and select ⋖Secure Print⋗.

2. Select the check box for the secured document to print, and select ⋖Start⋗.

You can select multiple documents that have the same PIN.

Caution

If a screen for user selection is displayed

If secured documents from two or more users are stored in memory, the screen for user selection is displayed prior to the screen for file selection. Select your user name.

Deleting a secured document

You can collectively delete multiple documents. Select the check box for the secured document to delete, and select ⋖Delete⋗.

3. Enter the PIN, and select ⋖Apply⋗.

When you select multiple documents with different PINs in step 2, a message is displayed. Select ⋖Close⋗, and select the secured documents again in step 2.

Printing starts.

If you want to cancel printing, select ⋖Cancel⋗

⋖Yes⋗.

Changing the Valid Time Period for Secured Documents

You can change the valid time period from the time secured document data is sent to the machine until the time it is deleted within a certain period of time.

1. Select ⋖Menu⋗ in the Home screen.

2. Select ⋖Function Settings⋗.

3. Select ⋖Secure Print⋗.

If the login screen appears, enter the correct ID and PIN. For details, see the "User's Guide" from the Canon website (canon.com/oip-manual).

4. Select ⋖Secure Print Deletion Time⋗.

Caution

When ⋖Secure Print Deletion Time⋗ cannot be selected

Set ⋖Use Secure Print⋗ to ⋖On⋗.

Disabling Secure Print

Set ⋖Use Secure Print⋗ to ⋖Off⋗, and then restart the machine.

5. Specify how long the machine holds secured documents, and select ⋖Apply⋗.

The secured document is deleted from the memory of the machine unless it is printed before the time specified here elapses.

6. Select ⋖Apply⋗.

7. Select ⋖OK⋗.

8. Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

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