Registering Destinations in the Address Book

The Address Book is a feature for storing fax numbers, e-mail addresses, I-fax addresses, and file server addresses. You can also register multiple destinations for a group address.

Registering a destination in the Address Book saves you the effort of entering that destination's address each time you send a job.

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Registering Fax Numbers in the Address Book

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This section describes how to register destinations from the Additional Functions screen. You can also register destinations from the Select Send Type screen, as follows:

In the Select Send Type screen, use [ ] , [ ] or (Scroll Wheel) to select ⋖Address Book⋗, then press [OK].

Press the left Any key to select ⋖Reg/Edit/Erase⋗.

Use [ ] , [ ] or (Scroll Wheel) to select ⋖Register New Dest. to Add. Book⋗, then press [OK].

Follow the procedure described in this section from step 6.

1. Press (Main Menu).

2. Press the right Any key to select ⋖Additional Func.⋗.

3. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Address Book Settings⋗, then press [OK].

If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK].

4. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Register Address⋗, then press [OK].

5. Press the right Any key to select ⋖Register New⋗.

6. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Fax⋗, then press [OK].

7. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Register Name⋗, then press [OK].

8. Use the software keyboard to enter the recipient's name.

You can enter up to 16 characters for the recipient's name.

Caution

9. If you are finished, press the right Any key to select ⋖Set⋗.

10. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Destination Registration⋗, then press [OK].

11. Use - (numeric keys) to enter the fax number.

Caution

12. If you want to set the ECM TX, sending speed, and long distance settings, press the right Any key to select ⋖Option⋗.

These settings are optional. If you do not want to set the optional settings, skip to step 20.

13. Use [ ] , [ ] or (Scroll Wheel) to select ⋖ECM TX⋗, then press [OK].

14. Use [ ] , [ ] or (Scroll Wheel) to select ⋖On⋗ or ⋖Off⋗, then press [OK].

15. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Sending Speed⋗, then press [OK].

16. Use [ ] , [ ] or (Scroll Wheel) to select the sending speed, then press [OK].

If your document transmissions are slow to start, it may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select ⋖33600 bps⋗, ⋖14400 bps⋗, ⋖9600 bps⋗, or ⋖4800 bps⋗.

17. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Long Distance⋗, then press [OK].

18. Use [ ] , [ ] or (Scroll Wheel) to select the long distance setting, then press [OK].

Select ⋖Domestic⋗ for dialing domestic (local) telephone numbers. Select ⋖Long Distance (1)⋗ if communication errors frequently occur when you make overseas calls (when the overseas telephone number is registered in the Address Book). If errors persist, try selecting ⋖Long Distance (2)⋗ or ⋖Long Distance (3)⋗.

19. Press the right Any key to select ⋖Done⋗.

20. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Set Destination⋗, then press [OK].

21. Press the right Any key to select ⋖Register⋗.

If you want to register another fax number, repeat from step 6.

22. Press the right Any key to select ⋖Done⋗.

23. Press (Main Menu) to return to the Main Menu screen.

Registering E-Mail Addresses in the Address Book

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1. Press (Main Menu).

2. Press the right Any key to select ⋖Additional Func.⋗.

3. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Address Book Settings⋗, then press [OK].

If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK].

4. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Register Address⋗, then press [OK].

5. Press the right Any key to select ⋖Register New⋗.

6. Use [ ] , [ ] or (Scroll Wheel) to select ⋖E-mail⋗, then press [OK].

7. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Register Name⋗, then press [OK].

8. Use the software keyboard to enter the recipient's name.

You can enter up to 16 characters for the recipient's name.

Caution

9. If you are finished, press the right Any key to select ⋖Set⋗.

10. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Destination Registration⋗, then press [OK].

11. Use the software keyboard to enter the recipient's e-mail address.

You can enter up to 120 characters for the e-mail address.

12. If you are finished, press the right Any key to select ⋖Set⋗.

13. Press the right Any key to select ⋖Register⋗.

If you want to register another e-mail address, repeat from step 6.

14. Press the right Any key to select ⋖Done⋗.

15. Press (Main Menu) to return to the Main Menu screen.

Registering I-Fax Addresses in the Address Book

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This section describes how to register destinations from the Additional Functions screen. You can also register destinations from the Select Send Type screen, as follows:

In the Select Send Type screen, use [ ] , [ ] or (Scroll Wheel) to select ⋖Address Book⋗, then press [OK].

Press the left Any key to select ⋖Reg/Edit/Erase⋗.

Use [ ] , [ ] or (Scroll Wheel) to select ⋖Register New Dest. to Add. Book⋗, then press [OK].

Follow the procedure described in this section from step 6.

1. Press (Main Menu).

2. Press the right Any key to select ⋖Additional Func.⋗.

3. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Address Book Settings⋗, then press [OK].

If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK].

4. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Register Address⋗, then press [OK].

5. Press the right Any key to select ⋖Register New⋗.

6. Use [ ] , [ ] or (Scroll Wheel) to select ⋖I-Fax⋗, then press [OK].

7. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Register Name⋗, then press [OK].

8. Use the software keyboard to enter the recipient's name.

You can enter up to 16 characters for the recipient's name.

Caution

9. If you are finished, press the right Any key to select ⋖Set⋗.

10. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Destination Registration⋗, then press [OK].

11. Use the software keyboard to enter the recipient's I-fax address.

You can enter up to 120 characters for the I-fax address.

12. If you are finished, press the right Any key to select ⋖Set⋗.

13. Press the right Any key to select ⋖Register⋗.

If you want to register another I-fax address, repeat from step 6.

14. Press the right Any key to select ⋖Done⋗.

15. Press (Main Menu) to return to the Main Menu screen.

Registering File Server Addresses in the Address Book

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1. Press (Main Menu).

2. Press the right Any key to select ⋖Additional Func.⋗.

3. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Address Book Settings⋗, then press [OK].

If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK].

4. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Register Address⋗, then press [OK].

5. Press the right Any key to select ⋖Register New⋗.

6. Use [ ] , [ ] or (Scroll Wheel) to select ⋖File⋗, then press [OK].

7. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Register Name⋗, then press [OK].

8. Use the software keyboard to enter the file server name.

You can enter up to 16 characters for the file server name.

Caution

9. If you are finished, press the right Any key to select ⋖Set⋗.

10. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Destination Registration⋗, then press [OK].

11. Use [ ] , [ ] or (Scroll Wheel) to select a server protocol, then press [OK].

Caution

If you select ⋖FTP⋗ or ⋖Windows (SMB)⋗:

1. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Host Name⋗, then press [OK].

2. Use [the software keyboard to enter the host name.

You can enter up to 120 characters (47 characters if ⋖FTP⋗ is selected) for the host name.

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3. If you are finished, press the right Any key to select ⋖Set⋗.

4. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Folder Path⋗, then press [OK].

5. Use the software keyboard to enter the path to the folder.

You can enter up to 120 characters for the folder path.

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6. If you are finished, press the right Any key to select ⋖Set⋗.

7. Use [ ] , [ ] or (Scroll Wheel) to select ⋖User Name⋗, then press [OK].

8. Use the software keyboard to enter the user name.

You can enter up to 24 characters for the user name.

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9. If you are finished, press the right Any key to select ⋖Set⋗.

10. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Password⋗, then press [OK].

11. Use the software keyboard to enter the password.

You can enter up to 24 characters when ⋖FTP⋗ is selected as the server protocol, or up to 14 when ⋖Windows (SMB)⋗ is selected.

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12. If you are finished, press the right Any key to select ⋖Set⋗.

13. Press the right Any key to select ⋖Set⋗.

14. Press the right Any key to select ⋖Register⋗.

If you select ⋖Windows (SMB): Browse⋗:

1. Use [ ] , [ ] or (Scroll Wheel) to select the desired workgroup, then press [OK].

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2. Use [ ] , [ ] or (Scroll Wheel) to select the desired file server, then press [OK].

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3. Use [ ] , [ ] or (Scroll Wheel) to select the desired file server, then press the right Any key to select ⋖Set⋗.

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4. Specify the folder name, user name, and password as described from steps 5 to 11 in "If you select ⋖FTP⋗ or ⋖Windows (SMB)⋗."

5. Press the right Any key to select ⋖Done⋗.

6. Press the right Any key to select ⋖Register⋗.

If you want to register another file server address, repeat from step 6.

12. Press the right Any key to select ⋖Done⋗.

13. Press (Main Menu) to return to the Main Menu screen.

Registering Group Addresses in the Address Book

The Group Address feature enables you to create a group of up to 299 stored destinations as a single destination.

Caution

1. Press (Main Menu).

2. Press the right Any key to select ⋖Additional Func.⋗.

3. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Address Book Settings⋗, then press [OK].

If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK].

4. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Register Address⋗, then press [OK].

5. Press the right Any key to select ⋖Register New⋗.

6. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Group⋗, then press [OK].

7. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Register Name⋗, then press [OK].

8. Use the software keyboard to enter the group name.

You can enter up to 16 characters for the group name.

Caution

9. If you are finished, press the right Any key to select ⋖Set⋗.

10. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Destination Registration⋗, then press [OK].

11. Use [ ] , [ ] or (Scroll Wheel) to select the destination to store in the group address, then press [OK].

Caution

To cancel a selected destination, select the destination again and press [OK] to clear the check mark.

Use [ ] or [ ] to select the index key (e.g., [ABC]) to restrict the display range of entries. Select [All] to return to the full address list.

If the desired destination is not displayed, use [ ] , [ ] or (Scroll Wheel) to scroll to the desired destination.

You can select a destination and press the left Any key to select ⋖Details⋗ to confirm the detailed information related to the selected destination. Press the right Any key to select ⋖Done⋗ to return to the previous screen.

12. Repeat step 11 to select all destinations you want to register in the group address, then press the right Any key to select ⋖Set⋗.

13. Press the right Any key to select ⋖Register⋗.

If you want to register another group address, repeat from step 6.

14. Press the right Any key to select ⋖Done⋗.

15. Press (Main Menu) to return to the Main Menu screen.

Checking/Editing Addresses Registered in the Address Book

You can check and edit the details of the destinations registered in the Address Book.

Caution

This section describes how to check and edit the details of the destinations from the Additional Functions screen. You can also check and edit the details from the Select Send Type screen, as follows:

In the Select Send Type screen, use [ ] , [ ] or (Scroll Wheel) to select ⋖Address Book⋗, then press [OK].

Use [ ] , [ ] or (Scroll Wheel) to select the destination you want to check or edit.

Press the left Any key to select ⋖Reg/Edit/Erase⋗.

Use [ ] , [ ] or (Scroll Wheel) to select ⋖Confirm/Edit Address Book Dest.⋗, then press [OK].

Follow the procedure described in this section from step 7.

1. Press (Main Menu).

2. Press the right Any key to select ⋖Additional Func.⋗.

3. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Address Book Settings⋗, then press [OK].

If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK].

4. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Register Address⋗, then press [OK].

5. Use [ ] , [ ] or (Scroll Wheel) to select the destination you want to check or edit, then press the left Any key to select ⋖Edit/Erase⋗.

Caution

You cannot check or edit multiple destinations at the same time.

Use [ ] or [ ] to select the index key (e.g., [ABC]) to restrict the display range of entries. Select [All] to return to the full address list.

If the desired destination is not displayed, use [ ] , [ ] or (Scroll Wheel) to scroll to the desired destination.

If you select [All], destinations registered in one-touch are also displayed. However, you cannot edit those destinations.

6. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Confirm/Edit Address Book Dest.⋗, then press [OK].

7. Check or edit the address details.

If you want to check the address details:

1. Check the details, then press the right Any key to select ⋖Done⋗.

If you want to edit the address details:

1. Use [ ] , [ ] or (Scroll Wheel) to select the item you want to edit, then press [OK].

2. Confirm that ⋖Edit⋗ is selected, then press [OK].

3. Edit the address details.

Follow the same procedure as you used when registering destinations.

4. Press the right Any key to select ⋖Done⋗.

8. Press (Main Menu) to return to the Main Menu screen.

Erasing Addresses from the Address Book

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This section describes how to erase the destinations registered in the Address Book from the Additional Functions screen. You can also erase them from the Select Send Type screen, as follows:

In the Select Send Type screen, use [ ] , [ ] or (Scroll Wheel) to select ⋖Address Book⋗, then press [OK].

Use [ ] , [ ] or (Scroll Wheel) to select the destination you want to erase.

Press the left Any key to select ⋖Reg/Edit/Erase⋗.

Use [ ] , [ ] or (Scroll Wheel) to select ⋖Erase from Add. Book⋗, then press [OK].

Follow the procedure described in this section from step 7.

1. Press (Main Menu).

2. Press the right Any key to select ⋖Additional Func.⋗.

3. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Address Book Settings⋗, then press [OK].

If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK].

4. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Register Address⋗, then press [OK].

5. Use [ ] , [ ] or (Scroll Wheel) to select the destination you want to check or edit, then press the left Any key to select ⋖Edit/Erase⋗.

Caution

You cannot erase multiple destinations at the same time.

Use [ ] or [ ] to select the index key (e.g., [ABC]) to restrict the display range of entries. Select [All] to return to the full address list.

If the desired destination is not displayed, use [ ] , [ ] or (Scroll Wheel) to scroll to the desired destination.

If you select [All], destinations registered in one-touch are also displayed. However, you cannot delete those destinations.

6. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Erase from Add. Book⋗, then press [OK].

7. Use [ ] , [ ] or (Scroll Wheel) to select ⋖Yes⋗, then press [OK].

If you want to cancel erasing the destination, select ⋖No⋗.

8. Press (Main Menu) to return to the Main Menu screen.