Registering/Editing/Erasing Coded Dial Codes

The Address Book is a feature used for storing fax destinations. The Address Book is divided into one-touch keys and coded dial codes. You can store up to 19 destinations in one-touch keys, and 180 destinations in coded dial codes, for a total of 199 destinations in the whole Address Book. You can also register multiple destinations of various types in a group address, and assign a one-touch key or coded dial code to this group.

Registering a destination in the Address Book saves you the effort of entering that destination's fax number each time you send a job.

Caution

Registering Fax Numbers in Coded Dial Codes

This section describes the procedure for registering fax numbers in the coded dial codes.

1. Press [Menu].

2. Press or to select ⋖ADDRESS BOOK SET.⋗, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

3. Press or to select ⋖CODED SPD DIAL⋗, then press [OK].

4. Press or to select a coded dial code (000 to 179) for which you want to register the fax number, then press [OK].

You can also select a coded dial code by pressing [Coded Dial] followed by the desired three-digit code.

5. Press or to select ⋖TEL NUMBER ENTRY⋗, then press [OK].

6. Use – , [numeric keys] and [Tone] to enter the fax number you want to register (120 digits maximum), then press [OK].

7. Press or to select ⋖NAME⋗, then press [OK].

8. Use – , [numeric keys] and [Tone] to enter the destination's name (16 characters maximum), then press [OK].

If you want to specify the following optional settings (⋖LONG DISTANCE⋗, ⋖TX SPEED⋗, and ⋖ECM⋗) for the fax number you are registering, go to the next step.

If you do not need to set these options, skip to step 17.

9. Press or to select ⋖OPTIONAL SETTING⋗, then press [OK].

10. Press or to select ⋖ON⋗, then press [OK].

11. Press or to select ⋖LONG DISTANCE⋗, then press [OK].

12. Press or to select the most effective transmission option, then press [OK].

13. Press or to select ⋖TX SPEED⋗, then press [OK].

14. Press or to select the sending speed (33600bps, 14400bps, 9600bps, or 4800bps), then press [OK].

Caution

15. Press or to select ⋖ECM⋗, then press [OK].

16. Press or to select ⋖ON⋗ to reduce system and line errors while sending to or receiving from other machines that support ECM, then press [OK].

To register another coded dial code, repeat the procedure from step 4.

17. Press [Stop/Reset] to return to the standby mode.

Registering Group Addresses in Coded Dial Codes

The Group Address feature enables you to create a group of up to 198 stored destinations as a single destination.

Caution

1. Press [Menu].

2. Press or to select ⋖ADDRESS BOOK SET.⋗, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

3. Press or to select ⋖GROUP DIAL⋗, then press [OK].

4. Press [Coded Dial], enter the three-digit code that you want to set as the group address, and then press [OK].

5. Press or to select ⋖TEL NUMBER ENTRY⋗, then press [OK].

6. Select the destinations you want to register in the group (198 destinations maximum) until all destinations are registered, then press [OK].

To enter a destination stored under a coded dial code, press [Coded Dial], then enter the three-digit code with – [numeric keys]. For multiple entries, press [Coded Dial] between each entry.

Caution

7. Press or to select ⋖NAME⋗, then press [OK].

8. Use – , [numeric keys] and [Tone] to enter the group name (16 characters maximum), then press [OK].

To register another group, repeat the procedure from step 4.

9. Press [Stop/Reset] to return to the standby mode.

Editing Coded Dial Codes

This section describes the procedure for editing the fax settings in coded dial codes.

1. Press [Menu].

2. Press or to select ⋖ADDRESS BOOK SET.⋗, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

3. Press or to select ⋖CODED SPD DIAL⋗, then press [OK].

4. Press or to select a coded dial code (000 to 179) you want to edit, then press [OK].

You can also select a one-touch key by pressing [Coded Dial] followed by the desired three-digit code.

5. Press or to select the item you want to edit, then press [OK].

You can edit the following items:

⋖TEL NUMBER ENTRY⋗, ⋖NAME⋗, ⋖OPTIONAL SETTING⋗

6. Press repeatedly to go back to the character or number you want to change, then press [Clear].

When you edit a fax number, go back to the wrong digit with .

To delete the entire entry, press and hold [Clear].

7. Use – , [numeric keys] and [Tone] to enter a new character or number, then press [OK].

8. Repeat steps 5 to 7 to edit the desired items.

9. Press [Stop/Reset] to return to the standby mode.

Editing Coded Dial Codes (Group Addresses)

This section describes the procedure for adding a new destination to the group, deleting a destination from the group, or changing the group name registered in the coded dial codes.

1. Press [Menu].

2. Press or to select ⋖ADDRESS BOOK SET.⋗, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

3. Press or to select ⋖GROUP DIAL⋗, then press [OK].

4. Press [Coded Dial], then enter the three-digit code using – [numeric keys].

5. Press [Stop/Reset] to return to the standby mode.

Adding a New Destination to Group

Follow the procedure below to add a new destination to a group.

1. Press [Menu].

2. Press or to select ⋖ADDRESS BOOK SET.⋗, then press [OK].

3. Press or to select ⋖GROUP DIAL⋗, then press [OK].

4. Press [Coded Dial], enter the three-digit code of the group that you want to edit, and then press [OK].

5. Press or to select ⋖TEL NUMBER ENTRY⋗, then press [OK].

6. Select the destination you want to add to the group, then press [OK].

For details on specifying a destination from Address Book, see "Registering Group Addresses in Coded Dial Codes."

7. Press [Stop/Reset] to return to the standby mode.

Deleting a Destination from Group

Follow the procedure below to delete a destination from a group.

1. Press [Menu].

2. Press or to select ⋖ADDRESS BOOK SET.⋗, then press [OK].

3. Press or to select ⋖GROUP DIAL⋗, then press [OK].

4. Press [Coded Dial], enter the three-digit code of the group that you want to edit, and then press [OK].

5. Press or to select ⋖TEL NUMBER ENTRY⋗, then press [OK].

6. Press or to display the destination you want to delete from the group.

7. Press [Clear].

8. Repeat steps 6 and 7 if you want to delete another destination.

9. Press [OK].

10. Press [Stop/Reset] to return to the standby mode.

Changing a Group Name

Follow the procedure below to change a group name.

1. Press [Menu].

2. Press or to select ⋖ADDRESS BOOK SET.⋗, then press [OK].

3. Press or to select ⋖GROUP DIAL⋗, then press [OK].

4. Press [Coded Dial], enter the three-digit code of the group that you want to edit, and then press [OK].

5. Press or to select ⋖NAME⋗, then press [OK].

6. Press repeatedly to go back to a wrong character, then press [Clear].

To delete the entire name, press and hold [Clear].

7. Use – , [numeric keys] and [Tone] to enter a new character, then press [OK].

8. Press [Stop/Reset] to return to the standby mode.

Erasing Coded Dial Codes

This section describes the procedure for erasing addresses registered under coded dial codes.

1. Press [Menu].

2. Press or to select ⋖ADDRESS BOOK SET.⋗, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

3. Press or to select ⋖CODED SPD DIAL⋗, then press [OK].

4. Press or to select a coded dial code (000 to 179) you want to erase, then press [OK].

You can also select a coded dial code by pressing [Coded Dial] followed by the desired three-digit code.

5. Press or to select ⋖TEL NUMBER ENTRY⋗, then press [OK].

6. Press and hold [Clear] to erase the entire entry, then press [OK].

Caution

7. Press [Stop/Reset] to return to the standby mode.

Erasing Coded Dial Codes (Group Addresses)

Follow the procedure below to delete all destinations from a group.

1. Press [Menu].

2. Press or to select ⋖ADDRESS BOOK SET.⋗, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

3. Press or to select ⋖GROUP DIAL⋗, then press [OK].

4. Press [Coded Dial], enter the three-digit code of the group that you want to delete, and then press [OK].

5. Press or to select ⋖TEL NUMBER ENTRY⋗, then press [OK].

6. Press [Clear] repeatedly until all destinations are deleted, then press [OK].

Caution

7. Press [Stop/Reset] to return to the standby mode.