Registering/Editing/Erasing Coded Dial Codes

Storing fax numbers, e-mail addresses, and file server addresses in coded dial codes enables you to easily specify destinations. You can also register multiple destinations for a group address.

Registering a destination in coded dial codes saves you efforts for entering the above destinations each time you send a job.

You can register up to 180 destinations in coded dial codes.

Registering Fax Numbers in Coded Dial Codes

This section describes the procedure for registering fax numbers in the coded dial codes.

Caution

1. Press [Menu].

2. Press or to select ⋖ADDRESS BOOK SET.⋗, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

3. Press or to select ⋖CODED SPD DIAL⋗, then press [OK].

4. Press or to select a coded dial code (000 to 179) for which you want to register the fax number, then press [OK].

You can also select a coded dial code by pressing [Coded Dial] followed by the desired three-digit code.

5. Press or to select ⋖FAX⋗, then press [OK].

6. Press or to select ⋖TEL NUMBER ENTRY⋗, then press [OK].

7. Use – , [numeric keys] and [Tone] to enter the fax number you want to register (120 digits maximum), then press [OK].

8. Press or to select ⋖NAME⋗, then press [OK].

9. Use – , [numeric keys] and [Tone] to enter the destination's name (16 characters maximum), then press [OK].

If you want to specify optional settings (⋖LONG DISTANCE⋗, ⋖TX SPEED⋗, and ⋖ECM⋗) for the fax number you are registering, go to the next step.

If you do not need to set these options, skip to step 18.

10. Press or to select ⋖OPTIONAL SETTING⋗, then press [OK].

11. Press or to select ⋖ON⋗, then press [OK].

12. Press or to select ⋖LONG DISTANCE⋗, then press [OK].

13. Press or to select the most effective transmission option, then press [OK].

14. Press or to select ⋖TX SPEED⋗, then press [OK].

15. Press or to select the sending speed (33600bps, 14400bps, 9600bps, or 4800bps), then press [OK].

Caution

16. Press or to select ⋖ECM⋗, then press [OK].

17. Press or to select ⋖ON⋗ to reduce system and line errors while sending to or receiving from other machines that support ECM, then press [OK].

To register another coded dial code, repeat the procedure from step 4.

18. Press [Stop/Reset] to return to the standby mode.

Registering E-Mail Addresses in Coded Dial Codes

This section describes the procedure for registering e-mail addresses in the coded dial codes.

Caution

1. Press [Menu].

2. Press or to select ⋖ADDRESS BOOK SET.⋗, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

3. Press or to select ⋖CODED SPD DIAL⋗, then press [OK].

4. Press or to select a coded dial code (000 to 179) for which you want to register the address, then press [OK].

You can also select a coded dial code by pressing [Coded Dial] followed by the desired three-digit code.

5. Press or to select ⋖E-MAIL⋗, then press [OK].

6. Press or to select ⋖E-MAIL ADDRESS⋗, then press [OK].

7. Use – , [numeric keys] and [Tone] to enter the address you want to register (120 digits maximum), then press [OK].

8. Press or to select ⋖NAME⋗, then press [OK].

9. Use – , [numeric keys] and [Tone] to enter the destination's name (16 characters maximum), then press [OK].

To register another coded dial code, repeat the procedure from step 4.

10. Press [Stop/Reset] to return to the standby mode.

Registering File Server Addresses in Coded Dial Codes

This section describes the procedure for registering file server addresses in the coded dial codes.

Caution

1. Press [Menu].

2. Press or to select ⋖ADDRESS BOOK SET.⋗, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

3. Press or to select ⋖CODED SPD DIAL⋗, then press [OK].

4. Press or to select a coded dial code (000 to 179) for which you want to register the address, then press [OK].

You can also select a coded dial code by pressing [Coded Dial] followed by the desired three-digit code.

5. Press or to select ⋖SMB⋗, then press [OK].

6. Press or to select ⋖HOST NAME⋗, then press [OK].

7. Use – , [numeric keys] and [Tone] to enter the name of the file server on the network (120 characters maximum), then press [OK].

8. Press or to select ⋖NAME⋗, then press [OK].

9. Use – , [numeric keys] and [Tone] to enter the destination's name (16 characters maximum), then press [OK].

10. Press or to select ⋖FILE PATH⋗, then press [OK].

11. Use – , [numeric keys] and [Tone] to specify the folder to which the job is to be sent (120 characters maximum), then press [OK].

12. Press or to select ⋖LOGIN NAME⋗, then press [OK].

13. Use – , [numeric keys] and [Tone] to enter the login name (24 characters maximum), then press [OK].

14. Press or to select ⋖PASSWORD⋗, then press [OK].

15. Use – , [numeric keys] and [Tone] to enter the password (14 characters maximum), then press [OK].

To register another coded dial code, repeat the procedure from step 4.

16. Press [Stop/Reset] to return to the standby mode.

Registering Group Addresses in Coded Dial Codes

The Group Address feature enables you to create a group of up to 198 stored destinations as a single destination.

Caution

1. Press [Menu].

2. Press or to select ⋖ADDRESS BOOK SET.⋗, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

3. Press or to select ⋖GROUP DIAL⋗, then press [OK].

4. Press [Coded Dial], enter the three-digit code that you want to set as the group address, and then press [OK].

5. Press or to select ⋖SELECT ADD/TEL NO⋗, then press [OK].

6. Select the destinations you want to register in the group (198 destinations maximum) until all destinations are registered, then press [OK].

To enter a destination stored under a coded dial code, press [Coded Dial], then enter the three-digit code with – [numeric keys]. For multiple entries, press [Coded Dial] between each entry.

Caution

7. Press or to select ⋖NAME⋗, then press [OK].

8. Use – , [numeric keys] and [Tone] to enter the group name (16 characters maximum), then press [OK].

To register another group, repeat the procedure from step 4.

9. Press [Stop/Reset] to return to the standby mode.

Editing Coded Dial Codes

This section describes the procedure for editing the fax, e-mail and file server addresses registered in the coded dial codes.

Caution

1. Press [Menu].

2. Press or to select ⋖ADDRESS BOOK SET.⋗, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

3. Press or to select ⋖CODED SPD DIAL⋗, then press [OK].

4. Press or to select a coded dial code (000 to 179) you want to edit, then press [OK].

You can also select a coded dial code by pressing [Coded Dial] followed by the desired three-digit code.

5. Press or to select the item you want to edit, then press [OK].

You can edit the following items:

6. Press repeatedly to go back to the character or number you want to change, then press [Clear].

When you edit a fax number, press to delete the number.

To delete the entire entry, press and hold [Clear].

7. Use – , [numeric keys] and [Tone] to enter a new character or number, then press [OK].

8. Repeat steps 5 to 7 to edit the desired items.

9. Press [Stop/Reset] to return to the standby mode.

Erasing Coded Dial Codes

This section describes the procedure for erasing destinations registered in the coded dial codes.

Caution

1. Press [Menu].

2. Press or to select ⋖ADDRESS BOOK SET.⋗, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

3. Press or to select ⋖CODED SPD DIAL⋗, then press [OK].

4. Press or to select a coded dial code (000 to 179) you want to erase, then press [OK].

You can also select a coded dial code by pressing [Coded Dial] followed by the desired three-digit code.

5. Press or to select ⋖TEL NUMBER ENTRY⋗, ⋖E-MAIL ADDRESS⋗, or ⋖HOST NAME⋗, then press [OK].

6. Press and hold [Clear] to erase the entire entry, then press [OK].

Caution

7. Press [Stop/Reset] to return to the standby mode.